Clinic & dental · US · UK · CA · AU
ClinicFlow
One empty hygiene hour is $185.
The hygienist is already paid. The 10:30 no-show is a quiet tax. ClinicFlow is the week patients actually book — Polar at $49/mo, or $78 with the AI phone assistant.
Try it free for 7 days · $49/ mo · excl. tax · Polar USD
No charge today · card required · cancel anytime before the trial ends
Secure checkout via Polar · Polar emails you before the trial ends. Manage or cancel on Polar
The desk opens on this page — nothing leaves this tab.
7 days
free · cancel before the trial ends and nothing is charged
$49
per month on Polar, in USD
Intake
filled in on the patient’s phone before the visit
Sample operator desks
- Maple Dental
- Harbour Oral
- North Clinic
Why subscribe
One empty hygiene hour is $185.
The hygienist is already paid. The 10:30 no-show is a quiet tax. ClinicFlow is the week patients actually book — Polar at $49/mo, or $78 with the AI phone assistant.
$49
Polar, monthly
About a quarter of one recovered slot. 7 days free, card required. Polar takes the card, not this page.
$185
If a hygiene hour bills $185
That is what an empty one costs you, with the chair staffed and the lights on. Weekly book, tap to confirm, a confirmation email the moment they book. The demo writes no real patients.
Intake
Filled in before they arrive
The patient answers on their own phone before the visit, so the chair time goes on treatment instead of a clipboard. One price for the desk and no setup fee; the AI phone assistant is $29 a month more, with 60 minutes included.
Your clinic on one screen
Real screens from a ClinicFlow desk, set up for a sample dental practice. Tap any picture to see it full size.
Every chair, one day
The desk opens on today: a column per clinician, each appointment in its slot with the treatment, free time marked OPEN. The days ahead are one tap away at the top.
- What patients book on your link lands here on its own
- Tap an appointment for the patient's note and its status
- A setup map on the side walks you through day one
Phone assistant
The receptionist is already inside your calendar
An AI receptionist on its own cannot see your schedule, and booking software does not answer the phone. Here one app does both: the assistant answers the calls you miss, books into the same calendar and leaves you every message. Real screens from a sample clinic’s desk.
- a month, on top of ClinicFlow
- +$29
- included every paid month
- 60 min
- a minute after that, from your credit
- 30¢
- its own phone number
- Included
- languages: English, Spanish, German, French
- 4
- to set up
- $0
One switch, its own number
Turn it on in Settings and it gets a phone number of its own, included in the plan, with 60 minutes every paid month and 30¢ a minute after that.
- Says it is an AI and that the call may be recorded
- Tells callers your treatments, prices and hours, and never asks why a patient is coming
- Speaks English, Spanish, German or French. One setting answers each caller in their own language
Messages wait on your desk
When a caller wants to leave word, it takes the message. It lands on the desk with the time and a call-back number, and stays there until someone marks it read.
AssistantEN
Hi, thanks for calling Quarry Lane Dental. I’m the AI assistant, and this call may be recorded. How can I help you today?
CallerEN
How much is the cleaning?
AssistantEN
A cleaning and exam is one hundred and forty-five dollars.
CallerEN
Please tell the doctor I’ll be ten minutes late.
AssistantEN
Let me pass that along for you. The team will get back to you.
Backup or full-time: you choose
Keep the clinic’s own number public and forward the calls the front desk cannot pick up, so a person answers first and the assistant catches the rest. Or put the assistant’s number on your booking page and let it answer every call.
- Forwarding is one sentence to your phone company. The desk gives you the words
- A checklist shows where the new number goes: Google, your site, social pages, signs
Tap a layer
Inside the desk
Every layer is the subscription. Tap a tile, then open the full features page.
Tap a layer
A week the floor can see
Clinician, chair, slot. Confirmation is a tap. The demo writes no real patients.
- Weekly calendar
- Every clinician with their own hours
- Opening hours and closed dates
Your treatments, your prices
Each treatment has its own length and USD price. The length blocks the right time on the calendar. Leave the price at 0 if you do not publish prices.
Each clinician keeps their own hours
Set days and hours per person and block a vacation or a course. Patients are only offered times when that clinician is in.
The month at a glance
Tinted days have appointments, with the count under the date. Tap a day to open it.
Your link, a QR sheet, messages ready to send
Print the QR for the front desk. Send the link by WhatsApp, text or email from your own phone. We never send these for you.
What your patients see
A booking page under your clinic's name, on their phone. Nothing to download and no account to make.
Treatment, clinician, day, time
Price and length up front, closed days crossed out, and a short note on what brings them in.
Booked, under your name
They add it to Google or Apple calendar, and move or cancel it later from their own link.
For you, the owner
How patients book a visit
After you subscribe you get one patient booking link under your clinic’s name. While booking, patients can tell you what brings them in. Share it from the front desk. Patients never see this catalog.
How it works
1
Subscribe
Polar takes the clinic plan.
2
Copy your booking link
…/book for the slot and the reason for the visit.
3
Share from the front desk
Email, WhatsApp, Maps, a card in the waiting room.
4
They book. You see the flow.
The week board updates on the desk.
Your public link (example)
your-clinic.clinicflowio.com/book
Patients use your clinic link. Not northlinehq.app. Not this page.
Where patients find the link
- EmailReady subject line and message with your booking link.
- WhatsAppFront desk sends the booking link.
- Google listingWebsite field = your /book link.
- Waiting-room cardScan to book the next visit.
- QR at receptionNo clipboard for the slot.
- Clinic websiteBook now in the header.
Add to your website
Add to your website
Header Book now goes to /book. Paste either snippet below.
Page embed
<iframe src="https://your-clinic.clinicflowio.com/book" title="Book a visit" style="width:100%;min-height:640px;border:0;border-radius:16px"></iframe>
Book-a-visit button
<a href="https://your-clinic.clinicflowio.com/book" style="display:inline-block;padding:12px 20px;border-radius:999px;background:#111;color:#fff;text-decoration:none;font-weight:600">Book a visit</a>
Paste into any HTML block. Wix: Add → Embed code → Embed HTML. Squarespace: Add block → Code. WordPress: + → Custom HTML. Then publish the page.
The same copy-and-embed tools sit in your desk under Booking link and Settings.
Who subscribes
Who subscribes
- Dental clinics
- Outpatient and specialist offices
- Aesthetics and dermatology
- Small multi-doctor centers
Before you subscribe
FAQ
How the free trial works
- 01
Card today, $0 charged
Polar takes a card at checkout. Nothing is billed today.
- 02
7 days of full access
Use the live desk for 7 days. Polar emails you before the trial ends.
- 03
Keep or cancel
Stay and Polar charges the monthly price on day 8. Cancel in the Polar portal before the trial ends and you pay nothing.
Polar live
ClinicFlow. Checkout is live
Checkout is live on Polar in USD, with a 7-day free trial (card required). Polar takes the card, not this site.
No charge today · card required · cancel anytime before the trial ends
Secure checkout via Polar · Polar emails you before the trial ends. Manage or cancel on Polar